The idea of having to go through an office relocation can be daunting. But it isn’t something that you have to worry about, like everything that you do in your business, relocating your office is just a process. With a solid plan you simply have to break down the process into a series of simple tasks. With the right plan and a solid project team, you can have your office relocation done with a limited amount of stress.
1. Assess Your Needs
When it comes to your office relocation, you have to be clear on why you are having to relocate. Are you having to move because your current lease is up? Do you need more room because your company is growing? Or is your company downsizing so you need to find a smaller space? Knowing why you are needing to relocate can help you map out the appropriate office relocation plan.
2. Be Clear About Requirements
Knowing your basic strategic and operational requirements will make the entire relocation process go smoothly and save you time. You need to have a clear idea and consensus from everyone involved in the decision making about the key factors of the office relocation. Make sure you know:
- Where you want your office to be
- How much space you will need
- When you need to move by
- Key features you need
- The type and length of the lease
For more information about office relocation, Office Finder is a great resource to look into.
3. Put Together an Office Relocation Team
Relocating an office is a huge undertaking, and it needs to include a collaborative effort of everyone in the office in order to have a successful outcome. It is critical to have the right project team and it should include people that will help direct all aspects of the move. It is a good idea to include use a checklist to make sure that you don’t miss any important detail when putting together your team. A project manager needs to be assigned and have enough time to devote to the move and have:
- Have the trust of senior management
- The authority to act on behalf of the company
- Be a good organizer
- Be a good communicator
4. Start Early
With an office relocation there is a lot that needs to be done before the big day, so it is best to get started early. With an early start, you have a better chance of achieving the smooth move that your company expects. You should start reviewing all of your options at least 9 to 18 months prior to the expiration of your lease whether or not you are planning on renewing, renegotiating, or relocating.
5. Hire the Right Office Move Professionals
The entire moving process can be complex. Office relocations are a company’s next biggest expenditure. The moving professionals that you hire will have a big impact on your company’s profitability. Working with the right professional team like Jay’s Small Moves, is the single biggest must do for any company that is thinking of relocating their office.