If you’ve found yourself in a situation where you have to move your office, whether it’s because you’ve outgrown your current space, or because your lease is up, there are some new challenges that you are going to have to face. You want to make sure that your business continues to be productive during the transition while making the move to a new office building as painless as possible.
1. Get Organized
When you first realize that you are going to have to relocate your office, getting yourself organized is a critical first step. You are going to need to figure out how much square footage you will need for your new space, the number of offices it will need to have, and what area you want to relocate to. To make sure that you don’t become too overwhelmed with the information that you will start receiving, create a folder to keep everything organized.
2. Do Your Research
In order to find the perfect place for your new office, it is vital for you to do your research. The best way to do this is by knowing the market and digging deeper than the property manager’s sales pitch to empower yourself with information. Look into how much inventory is available in the area, and what the going rates are per square foot. Also, find out what the average lease term is for the market that you are looking into. Knowledge is power, and it will help you find the perfect space and survive your office relocation. Entrepreneur online has some great tips on what to consider when choosing an new space for your office.
3. Analyze Expenses
As you are coordinating your move, you want to review your business expenses and start fresh. Take the time to make some calls and get new quotes on your business services. It is likely you will be able to get better prices because service offerings have most likely changed since your last move. Shop around and make sure you are getting the best deal on your phone and Internet services, water cooler rentals, and insurance policies.
4. Schedule Installation Dates
These days most businesses rely heavily on their Internet services to communicate with their customers and you likely can’t afford to have your phone and Internet services down for even a single day. When it comes to getting your services hooked-up at your new location, you’d be surprised at how long it can take. Contact your service providers and schedule installations immediately.
5. Choose a Moving Company
When it comes to relocating your office, you want to leave it up to a professional moving company like Jay’s Small Moves. Having a professional service come in and move your boxes and equipment in a single day can help take the pressure and stress off of you. Not only can they get your entire office moved in a day, they will make sure that all of your expensive office equipment makes it to your new office space in one piece.
6. Start Packing
Relocating an office, your business isn’t going to just stop and wait for you to be finished. You have to juggle both. In order to make the move as smooth as possible, start packing items that you don’t use on a daily basis a week or two before the move. Packing things like files, pictures, stationary supplies, etc. will make moving day that much easier.
7. Moving Announcements
Don’t overlook the minor details. Along with changing your address in your email signature, you also need to make sure you contact all of your clients, partners, and suppliers to let them know that you’ve moved. Even if your office doesn’t get a lot of foot traffic, you want to make sure you notify everyone so they can update your address so nothing gets lost in the transition.
Relocating an office is no easy task. There are a number of things that must be accomplished in order to make the transition as smooth as possible. To help make sure you don’t miss anything when planning your move, you can download a great office moving checklist from the site Moving Checklist to help make your office relocation a smooth one. Or contact us to provide you with a professional help and assist your office relocation needs.